Department Store Auctions FAQ

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Applying & Logging In
Bidding
Payment & Shipping
Other Questions & Troubleshooting

How do I apply on Department Store Auctions? Is there any cost to me?

Click here to create an account. Fill in the required fields, attach a valid reseller's certificate and click the submit button. You must complete your registration by filling out and signing the Confidentiality Agreement that appears after you register. If you have registered, but not completed this document, please refer to your "Welcome" email or click here for instructions. We will notify you within one business day if your account is approved. There is no fee for applying or for being an approved buyer on Department Store Auctions.

Can I apply if I am located outside of the United States?

If you are registering as an international buyer on Department Store Auctions, you must register with the US address of a freight forwarder. We require a copy of your export license so we can ensure that sales tax does not need to be charged on your purchases. Additionally, we require a document on your freight forwarder's letterhead confirming that you are a current customer and authorized to use your registered address. If you have already registered, you can fax this form to (650) 241-3328 or you can submit it here. An additional $25 fee must be included on any international wire payment as well.

I am an exporter located in the United States. Can I apply?

A reseller's certificate is required for approval of any buyer located in the United States, not including states that do not charge sales tax. You are able to export your purchases in accordance with US law.

What is a reseller's certificate and why do I need it? Do all states require a reseller's certificate?

A reseller's certificate exempts buyers from paying sales tax on their purchases. We never collect sales tax on behalf of our sellers, and only sell to buyers who have state issued reseller's certificates. Users in any state that has a sales tax must submit a reseller's certificate to be approved on Department Store Auctions. This may also be called a Uniform Multi-Jurisdiction form, an SSUTA form, or your state-specific resale document.

For instructions on how to obtain a reseller's certificate, example of images, or a blank form for your state, please visit our reseller certificate instructions page. If you live in Alaska, Delaware, Montana, New Hampshire or Oregon, this is not required as part of your application.

Can I submit my EIN (Employer Identification Number)?

No. An EIN is a federal identification number, but a state issued certificate is required for approval on Department Store Auctions.

How do I get a reseller's certificate?

For instructions on how to obtain a reseller's certificate for your state, please visit our reseller certificate instructions page.

How do I submit my reseller's certificate?

You can fax your reseller's certificate to (650) 241-3328 or submit it here

Why hasn't my account been approved yet?

Please allow one full business day for your application to be approved. If you have not been approved, it is likely because we have not received the proper reseller form from you. For instructions on how to obtain a reseller's certificate, example of images or a blank form for your state, please visit our reseller certificate instructions page. Additionally, you must complete your registration by filling out and signing the Confidentiality Agreement that appears after you register. If you have registered, but not completed this document, please refer to your "Welcome" email or click here for instructions.

How do I bid?

Once you are an approved buyer on Department Store Auctions, you can go to any auction page and enter the highest amount that you are willing to pay. Enter the amount in the white box to the right of "My Maximum Bid". Below, you will see the minimum allowable bid amount. Once the amount has been entered, click the "Bid Now" button. Please note the message near the top of the page, which indicates if your bid is high enough to become the current high bid. If not, you may wish to increase your bid. For each bid you enter, you will receive an email confirmation that your bid was successfully placed.

How large are the lots being sold?

Most auctions are for one pallet of merchandise. Please refer to each auction title and description for detailed information.

What condition is the merchandise in? Is it all new?

Auctions primarily consist of customer return and overstock merchandise. Please see our Conditions page for the conditions used on Department Store Auctions. Refer to each auction title and description for detailed information.

Why do auctions extend at the end?

If a bid is placed in the last 5 minutes of an auction, the auction end time will extend for an additional 3 minutes. This is called "Popcorn Bidding" and gives all bidders an equal chance of winning an auction by extending the end time of the auction if a last minute bid is placed. Popcorn Bidding prevents other bidders from "sniping" an auction at the last second.

How can I enter my maximum bid without it appearing to other bidders?

All bids placed on Department Store Auctions act as "proxy" bids. You can bid the highest amount you are willing to bid and allow the system to manage the bidding for you. The Current Bid displayed on each auction is equivalent to the second highest bidder's bid, plus one bid increment ($25 on Department Store Auctions). If the high bidder has placed a higher bid, it will not display. This allows bidders to know that if they place a proxy bid, they could still win the auction for any amount below or at their maximum bid. Please note that bid increments will increase at higher bid amounts.

Example: If you find an item that you are interested in that is currently at $1,000 without any bids and choose to bid $5,000, you will be winning the auction at $1,000. If another bidder places a bid for $1,100, you will be winning the auction at $1,125, one increment higher. The system will continue to automatically outbid other bidders on your behalf, but will never exceed your proxy bid of $5,000.

Can I buy merchandise without bidding on it?

All merchandise sold on Department Store Auctions is in auction format only. If you only want to place one bid, you can always place a proxy bid.

Can I cancel my bid?

Please remember that every bid on B-Stock operated marketplaces is a binding contract. You are agreeing to buy the lot at the price you indicate should you ultimately be the high bidder. Bids may not be cancelled once submitted. If you accidentally enter a wrong bid amount (for example, you entered $1000 instead of $100) you can click on the Cancel link within the bid confirmation pop-up window to change your bid amount prior to submission. Changing your mind does not qualify as accidentally entering a wrong bid amount.

Your bids affect how other users bid within the auction and the auction's final selling price. We provide ample opportunity for you to check and double check your bid before submitting, so requests to cancel bids will most likely result in the suspension of your account.

A record of all bids is kept on file. If a current winning bid is disqualified in an auction for any reason, B-Stock will restore the next highest non-winning bid to winning status. This decision is made at the sole discretion of B-Stock Solutions.

Are the images on the site actual images of the merchandise?

Merchandise may be displayed in its current condition, or with a stock image. If it is unclear in any way, email us prior to bidding or chat with us. Images displayed on this marketplace or within any manifest may not be used in the resale of this merchandise, or any other reason. Please refer to the Terms of Purchase for guidelines of image usage.

Can I inspect the merchandise before bidding?

Merchandise cannot be inspected prior to bidding. All available information is detailed on the auction page.

Why did I lose the auction if I bid the same amount as another bidder?

In order to win an auction, you need to bid a higher amount than the current high bidder. If both you and another buyer placed maximum bids of $10,000, but the other bidder placed their bid before yours, they will win the auction.

How do I know if I win?

At the close of the auction, the winning bidder is notified by email. This will also show up as an order on the "Orders" page under the "Account" dropdown.

How do I pay? How long do I have to pay?

All auctions must be paid by wire transfer, within 2 business days of auction close. Wire instructions will be included in your "Bid Won" email and on your Orders page after winning each auction. If you are unfamiliar with sending a wire, you can do it easily from your bank (usually for a small fee that varies by bank). Many banks allow you to send wires via their website. Ask your bank for details. Wire transfer confirmation may take up to 24 hours.

Please contact payments@bstocksolutions.com, fill out the "Ask Us" form, or chat with us with any questions regarding payment.

What forms of payment do you accept? Do you accept credit cards?

Wire payment is the only form of payment accepted, as it is both instant and secure. This is the standard practice in the sale of liquidation lots. We do not accept credit cards, personal checks or Western Union for payments.

Can I combine multiple payments together?

You may always combine multiple payments into one wire for auctions won within 2 days of each other, if you are complying with the payment policy. Please be sure to put all order numbers in the memo section of the wire.

What do I do after I have paid?

You should receive an email from Department Store Auctions confirming your payment within 2 business days and the status of your order will be changed to "Paid" on your account. Your email will include full instructions to arrange your shipment.

How does shipping work?

Please see our Shipping page for detailed information on shipping.

Can I pick up the merchandise myself? Can I just pay when I pick it up?

All shipping arrangements are made after receiving your "Order Paid" confirmation.

Do I pay you for shipping?

You are responsible for arranging your own shipping for these auctions. Payment for shipping will occur between you and your respective carrier. Please do not send funds based on the shipping estimate that you receive from Freightquote.com.

What should I know about receiving my shipment?

Please refer to the Receiving Procedures page for best practices to receive, review, inspect, and document your incoming shipment.

I am no longer interested in the auction I won. Do I still have to pay?

All bids placed on Department Store Auctions are binding. In the event that you do not pay for your order, you may be given the chance to pay a reinstatement fee, in order to prevent the deactivation of your account. The fee amounts are as follows, within any 12-month period:

1st Offense: $0-$10,000 Purchase Price: $100 Fee

1st Offense: $10,000+ Purchase Price: $500 Fee

2nd Offense: $0-$10,000 Purchase Price: $500 Fee

2nd Offense: $10,000+ Purchase Price: $1,000 Fee

3rd Offense: $1,000 Fee 

What if there is a problem with my order?

All merchandise on Department Store Auctions is sold "as is", but Department Store Auctions attempts to be accurate as possible with the information provided. For full details, please view the Terms of Purchase. Buyers have up to 5 business days from the date merchandise is received to inspect the shipment and file a dispute by clicking the "Problem?" button from your "Orders" page and following the instructions. Please include your original manifest, and highlight any line item(s) not as described or missing, with a comment. Please also include any images, if available.

Where is the auction merchandise located?

The auctions on Department Store Auctions are located throughout the United States. Locations include: Joppa, MD, Stone Mountain, GA, City of Industry, CA, Tampa, FL, South Windsor, CT, Minooka, IL, North Jackson, OH, Houston, TX, Hayward, CA, Tukwila, WA. Please refer to each auction title and description for detailed information.

How often are there new auctions?

New auctions can be posted at any time during normal business hours. Buyers that are subscribed to the Department Store Auctions newsletter will receive an email when auctions are opening and closing each day.

How can I contact you?

The easiest way to reach us is to fill out the "Ask Us" form or chat with us. If you'd like to contact customer service by phone, please call (866) 993-4644. If there are no available agents, please leave us a message, and we will call you back as soon as possible.

How can I update my personal information / change my password?

As an approved buyer, if you are logged into Department Store Auctions and select "Account Information" from the "My Account" drop down. You can update all contact information or change the password on your account. You can also click the green "I forgot" text on the login page if you cannot remember your password.

How do I report a technical problem?

Email us or chat with us to report your issue. Please be as specific as possible and be sure to include any information that would help us determine the cause of your problem, including: which web browser you are using (Internet Explorer, Chrome, etc.), the web page you are on, steps to replicate the issue you are having, and other details and screenshots for our review.

I am approved and having trouble logging in. What can I do?

Sometimes your browser can cause login problems. Please try the following fixes:

  1. Clear your browser's cache, then close it and reopen it and try logging in again.
  2. Try logging in with a different browser. We recommend using the latest version of Firefox, Chrome, Safari, or Internet Explorer.

When I try to log in, I see the message "Invalid login or password." Why?

If you receive this notification, then you either have not yet applied on Department Store Auctions, or you are entering an incorrect password. You can reset your password by clicking the "I forgot" link below your password entry and entering your email address. If you have not applied, then you can click the Create An Account button to begin your application.

When I try to log in, I see the message "Your application is still pending." What do I do?

Please allow one full business day for your application to be approved. If you have not been approved, it is likely because we have not received the proper reseller form from you. For instructions on how to obtain a reseller's certificate, example of images or a blank form for your state, please visit our reseller certificate instructions page. Additionally, you must complete your registration by filling out and signing the Confidentiality Agreement that appears after you register. If you have registered, but not completed this document, please refer to your "Welcome" email or click here for instructions.